Tips and Tricks for Making OAAPS Reporting Easier
Check out these helpful tips and tricks for logging into OAAPS, entering your data, and navigating the system.
MIPPA Cheat Sheet
This MIPPA cheat sheet will help you understand the important dates and grant requirements for FY19 and FY20 Tribal MIPPA grants, as well as provide you with ways to spend down your MIPPA dollars. Find the MIPPA Cheat Sheet here.
How to Report COVID Expenditures on the PPR
Title VI grantees should be able to provide information on how COVID Supplemental grants (FFCRA, CARES, etc.) were spent during the period of 4/1/2020 – 3/31/2021. There are two ways that grantees can share this information with ACL:
1: You can fill out the COVID reporting template in Excel or Fillable PDF and attach it to your PPR in OAAPS; OR
2: You can type it directly into the Finance Optional Explanation sections in OAAPS (How-To Guide).
If you choose to use the worksheet, please see a sample of a completed worksheet here. ACL’s Title VI reporting guidance on reporting COVID expenditures, such as groceries can be found here.
Updated Title VI & COVID Grant Cheat Sheet
Click here to access an updated quick guide to the program periods, reporting expectations and allowable services under the Title VI grants, including Title VI Part A/B/C grants, FFCRA and CARES supplemental grants. Updated June 2021.
ACL OAAPS
ACL’s OAA Performance System collects information on Older Americans Act (OAA) Title III, VI, and VII programs. States, Area Agencies on Aging (AAA), and American Indian, Alaskan Native and Native Hawaiian organizations provide detailed information on OAA program participants, services, and expenditures annually by submitting comprehensive program reports. Access to data entry and analysis tools is restricted to authorized users.
Visit the ACL OAAPS page where you can find the PPR, guides, sample files, resources, schedules, FAQs, and contacts for reporting.
New: Title VI Evaluation Tool
ACL is excited to announce the Title VI Evaluation Tool! Title VI programs are required to conduct periodic evaluations of activities provided through the Title VI grant program. This tool provides everything you need to conduct an evaluation of how well your program is meeting the needs of your elders and caregivers. The tool supports you in planning your evaluation, conducting your survey, and collecting and analyzing the survey results. The tool is a ready-to-use product that includes two surveys: one for Part A/B services (Nutrition and Supportive Services) and the second for Part C (Caregiver Support) services.
This evaluation tool that can assist you in managing your program and meeting the requirements of the Title VI grant is available now on ACL.gov. Get the evaluation user guide here and the survey response tool here.
Guidance on Making Large Purchases with Title VI
Equipment purchases exceeding $5,000 must receive prior approval from ACL prior to purchase. Find Guidance for Large Purchase Request with ACL/AoA Title VI Grant Funds here.
Download a Large Purchase Template here.
Title VI Tracking Workbook, Tables, and User Guide for Parts A, B, and C of the Program Performance Report (PPR)
Printable Title VI Tracking Tables and User Guide for Part A/B of the PPR.
Title VI Tracking A/B Workbook User Guide for Part A/B of the PPR.
Title VI A/B Workbook Tracking Table.
Printable Title VI Tracking Tables and User Guide for Part C of the PPR.
Title VI Tracking C Workbook User Guide for Part C of the PPR.
Title VI Reporting Guidance for Services Provided in Response to COVID-19
Click here to download Title VI reporting guidance for services provided in response to COVID-19.
New PPR Form for 2020 Grants
Download the new PPR form (OMB 0985-0007) with new service unit definitions required for use with Title VI grant period beginning 4/1/2020. Download the new PPR Form here.
PPR Update
The Title VI PPR is changing. Here 's what you need to know. Download the PPR Update here.
PPR Old v. New for Printing
Compare the old PPR (2019 & Prior Reporting Periods) to the new PPR (2020 & Future Reporting Periods) to see how things have changed. Download the document here.
New Program Reporting Form & System for 2020-2023 Title VI Grants
ACL has been working on a new data system with features to help Title VI programs review and manage their own data, and allow programs to have more access to their data.
- New PPR form (OMB 0985-0007) with new service unit definitions required for use with Title VI grant period beginning 4/1/2020. Download the new form and instructions here.
Getting Started Checklist: How to Apply for Title VI Grants
Click here to view the full checklist and learn what you should be doing Right Now, during Summer 2019, and December 2019.
